Neil Tobin Orthodontics Limited complies with the New Zealand Privacy Act 1993 (the Act) when dealing with personal information.

Personal information is information about an identifiable individual (a natural person). This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.

Who do we collect your personal information from? We collect personal information about you from:

• You, when you provide that personal information to us, including via the website and any related service, through any registration process OR through any contact with us (e.g. telephone call or email). 
• Third parties where you have authorised this. If possible, we will collect personal information from you directly.

How we use your personal information. We will use your personal information: 

• to verify your identity 
• to provide services and products to you 
• to improve the services that we provide to you 
• to bill you and to collect money that you owe us, including authorising and processing credit card transactions 
• to respond to communications from you, including a complaint 
• to protect and/or enforce our legal rights and interests, including defending any claim 
• for any other purpose authorised by you or the Act. Disclosing your personal information: We may disclose your personal information to: 
• any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products 
• a person who can require us to supply your personal information (e.g. a regulatory authority) 
• any other person authorised by the Act or another law (e.g. a law enforcement agency) 
• any other person authorised by you.

A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand, for example, cloud storage.

Protecting your personal information: We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse. Accessing and correcting your personal information subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates. In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction. If you want to exercise either of the above rights, email us at [email protected].  Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting). We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.

Internet use: While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.

If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information.